Primary Job Responsibilities:
Simultaneously manage & execute multiple events of varying sizes at any one time.
Assist with developing program structures, scope and itineraries; creative ideation through implementation.
Manage, track and reconcile event budgets, proactively determining more efficient approaches and identifying savings.
Work with agency resources to oversee pre-program and onsite program logistics and operations including but not limited to; accommodations, transportation, guest activities, entertainment and athlete integration, food and beverage, AV, guest registration and communication, ticket ordering and tracking, staffing, premium ordering and shipping.
Assist with overall business operations for each program including—business session formats and presentations, invitation, allocation and compliance processes, and mobile applications
Manage creative development, builds and production for small and large format.
Assist with client business session development and execution and Visa product integration.
Manage vendor and client relationships.
Assist with negotiation of contracts and management of suppliers including hotels, DMC’s offsite venues, caterers and others.
Travels for pre-program site visits, attends and staff’s onsite program including setup and dismantle.
Works as a part of a cross-functional team. Ensures coordination and collaboration with key internal stakeholders such as Global Sponsorships, Corporate and Employee Communications, Product and Innovation.
Produces post program summaries, tracks historical information and assists with program measurement and ROI of each activation.
Produces executive summaries and presentation as necessary for executive leadership.
Characteristics & Qualifications:
Excellent detailed-oriented project management skills are essential as is the ability to define, conceptualize and execute a successful event.
Management of annual budgets of $1MM or more; ability to do more with less.
Logistics and operational management of small and large scale hospitality and experiential events from c-level to consumer/general public.
Ability to manage multiple projects simultaneously.
Able to work independently as well as within a team, think quickly, and problem-solve calmly.
Excellent communication and interpersonal skills within all levels in the organizational structure including executive management.
Strong negotiation and event management skills required.
Ability to think creatively and outside of the box; plans with the big picture in mind.
Familiar with cutting edge technologies.
Energetic, outgoing, extremely well organized, professional and always works with integrity
A clear understanding of how to plan International programs is an added plus for the position.
Ability to work with a sense of urgency, and deliver under tight deadlines/timeframes; prioritize workload.
Flexible and can adapt to fast changing environments.
Willingness to travel domestically and internationally, up to 50%.
Education / Experience:
Bachelor’s degree or equivalent experience
5-7 years directly related experience in event, corporate hospitality and/or trade show management
Experience with large sponsorship events including international programs; global activation
Skills:
MS office, proficiency in excel, word and PowerPoint. Salesforce and Photoshop desired.
Proficiency/fluency in numerous languages a plus.
