Wheels Up is seeking an Event Planning & Marketing Coordinator to come join the team! This position will support the Wheels Up Events and Partnerships Team in planning world-class events (from Art Basel to the Masters) and managing partnerships and activation – from coordinating with vendors and scheduling celebrity Ambassador appearances and working with internal stakeholders to drive member engagement through the Wheels Down lifestyle platform.
Responsibilities
Event Planning – coordinating with vendors on event logistics, menu selection, swag orders, music, etc.
On-Site Event Coordination – all-hands-on-deck support for dozens of Wheels Up events throughout the year including the Super Bowl, Masters, and Art Basel
Event Marketing – coordinate event invitations, manage RSVPs, and manage content with marketing, creative, social, auto-com and digital teams
Scheduling Ambassador Appearances – working with internal Wheels Up executives and external agents to schedule appearances with Wheels Up celebrity/athlete Ambassadors and tracking deal information and assets owed internally
Partnerships Support -- coordinating with Partners and members on benefit redemptions, tracking and activation
Managing Events and Partnership Inbox – responding to inquiries in a timely fashion
Administrative Support – submitting invoices, managing event calendar and expenses.
Extremely organized and comfortable with a junior level role that includes administrative tasks
Very hard working and eager to pitch in on all things big and small -- a team player
Comfortable taking initiative to make our world-class events, partnerships, and team even better
Intelligent, creative, and good-natured
A great communicator (both written and verbal)– with our members, partners, vendors, and internal team – in a timely and professional manner
Cool as a cucumber, able to make decisions and function independently in (sometimes) stressful situations
Willing to embrace the Wheels Up 8760 Culture through the demonstration of: Trust, Passion, Innovation, World-Class, Accountability, Suddenness, Accuracy, and Winning
Undergraduate Degree
2-5 years of work experience within event planning, marketing, or partnerships within an agency, property, or client-side setting
Ideally have experience in customer service and direct communication with a high-end consumer
